San Gabriel Valley CUE Officer Descriptions
Like all CUE affiliates, SGVCUE is governed by a Board of Directors which is elected to office as well as additional Board members who are appointed to office. Below are job descriptions for elected offices. Since change is a part of the life of any organization, it is important to remember that the responsibilities for each of the officers may include other duties not listed as each situation demands.
President
President will:
Supervise and control the affairs of the Organization
Prepare agenda’s for the board meetings and submit to other Director’s for input before the meeting
Call special meetings of the membership
Preside over meetings of the members and Board of Directors
Write checks in the absence of the treasurer
Write the annual report to the Board of Directors of Computer-Using Educators with assistance of other Directors and distribute to members
Vice President
Vice President will:
Chair meetings in the absence of the president
Chair the Tech Fair Committee
Suggest topics, speakers, and formats for general meetings of the membership
Maintain liaison with schools, businesses, user groups, and other agencies and organizations
Participate in board meetings
Support other Board Members and organization activities as needed
Treasurer
Treasurer will:
Keep financial records using standard acceptable rules of accounting
Prepare and submit necessary tax forms
Report the financial status to the sgvcue board monthly
Prepare financial reports
Make bank deposits
Write checks to pay incurred indebtedness
Order and pay liability insurance
Prepare a yearly budget for approval of the president and board members for submission to parent cue
Keep a detailed report of expenses for all activities (tech fair, coffee break sessions, other as needed)
Generate financial reports as requested by the board
Collect, record, and deposit registrations for SGVCUE activities as necessary
Participate in board meetings
Support other Board Members and organization activities as needed
Secretary
Secretary will:
Record the minutes of the meeting of the Board
See that notices are given in accordance with the bylaws or as required by law
Keep the affiliate records
Keep the register of addresses furnished to the Secretary by each member
Perform all duties incident to the office of Secretary perform other duties as may be assigned by the President or by the Board of Directors
Participate in board meetings
Support other Board Members and organization activities as needed
Communications Officer–Print
Communications Officer will:
Oversee and facilitate the actions of the Communications Committee
Supervise the production of/or produce the quarterly print/email newsletter ensuring that it is published and distributed in a timely fashion
Produce print and pdf documents communicating the events of the affiliate for members and non-members
Participate in board meetings
Support other Board Members and the activities of the affiliate as needed
Communications Officer–Web
Maintain and keep current the SGVCUE web site
Procure the most recent membership data from the President to ensure the affiliate is using the most up-to-date email address for members
Generate traditional email to be distributed to member and non-member contacts keeping them informed of events or special notices
Facilitate the production of email campaigns using a service such as Constant Contact
Keep a detailed report of the results of all email campaigns for dissemination to the SGVCUE Board
Participate in board meetings
Support other Board Members and the activities of the affiliate as needed
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Tech Fair 2012
Coffee Breaks 2011-2012
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